Google Play

Administrative Assistant - Research

Published on 25.11.2021

Company

Website : https://www.rescue.org/
Industries :
Associative activities
Job ads : See our Job Ads
The International Rescue Committee provides critical support to thousands of refugees living in Tanzania as a result of... read more

Job Ad & Profile Description

Position : Administrative Assistant - Research

Job Description

The Administrative Assistant-Research will work under the direction of the Deputy Project Coordinator-Research to provide effective administrative tasks relating to research and other engagements with government officials and consultants. The role will support the hiring of research consultants and assistants and coordinating ministry of education and sports collaborators with administrative tasks including but not limited to organizing field in country and international travel preparations, supporting the development of terms of reference for research assistants and/or Consultants, processing payments and producing meeting minutes for respective PlayMatters committee meetings.

Duties And Responsibilities

In Uganda, IRC will manage three studies during the second year of implementation and the Administrative Assistant-Research will consistently provide administrative support on the below.

Research Consultants

  • Review consultants’ resumes and develop a matrix to support their recruitment processes
  • Schedule and follow up on interviews, plan and arrange for interview sessions, coordinate candidate timing, and ensure interviews are conducted within the allotted time
  • Process consultancy payment requirements including preparing and/or reviewing paperwork, submitting paperwork for approval, and following up on the payment processes
  • Follow up with HR on all aspects related to consultancy requirements, consistently reminding consultants on basic requirements, and ensuring complete filing of documents for processing.

Research Activities/Operations

  • Support in arranging vehicles/flights for enumerators’/researchers’ travel to and from data collection sites (mostly PlayMatters schools within Uganda)
  • Arrange for refreshments or other incentives (as needed) for research participants during data collection
  • Ensure timely arrangement for accommodation, meals and per diem for enumerators/researchers during data collection periods
  • Support in securing and paying for venues and refreshments for research trainings and workshops
  • Undertake all similar tasks, as needed, and may be required to support field teams as and when needed.

Ministry of Education and Sports (MoES) related activities

  • Support the hiring processes for MoES related consultancies and technical assistance.
  • Organize MoES consultant resumes and documentation and prepare their payment vouchers.
  • Develop work schedules and timelines and follow up on approvals required from MoES.
  • Schedule and coordinate meetings related to the project by mobilizing participants and following up with them.
  • Follow up on payments for meetings and workshops with MoES staff and ensuring timely requisitions for such activities are made.
  • File documents/paperwork as part of the PlayMatters knowledge management processes.
  • Secure workshop venues and liaise with the meeting leads to generate meeting minutes.
Required profile for job ad : Administrative Assistant - Research

Qualifications

  • University Degree in Business Administration, Secretarial Studies, Human Resource Management, Social Sciences, or related area of study
  • At least 3 Years relevant work experiences, with administrative and research tasks
  • Proficient with computer technology and Microsoft Office applications including Microsoft Word, Excel, Power-point, Outlook.
  • Strong oral and written communication skills
  • Work experience in administrative support of a development program/project is an advantage.
  • Demonstrated ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.
  • Fluency in English is required.
Job criteria for job ad : Administrative Assistant - Research
Job category :
HR, training
Secretarial work, assistantship
Industries :
Associative activities
Employment type :
Permanent contract
Region :
Bwizibwera - Entebbe - Gulu - Hoima - Jinja - Kampala - Kasese - Kira - Lira - Masaka - Mbale - Mbarara - Mukono - Nansana - Rest of Uganda
Experience level :
2 to 5 years
Educational level :
HND
Number of Position(s) : 4

Share this offer with your network

Other jobs that might interest you

Office Administrator

02/12/21 | D & D CLOTHING

This position involves; Coordinate activities throughout the company  Supervise members of the administrative staff, equally dividing responsibilities to improve performance Manage agendas, travel plans and appointments for upper management Manage emails, ...

Region of : Bwizibwera - Entebbe - Gulu - Hoima - Jinja - Kampala - Kasese...

Human Resources HR /Administration Assistant

02/12/21 | INTERNATIONAL RESCUE COMMITTEE

Job Description Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently ...

Region of : Bwizibwera - Entebbe - Gulu - Hoima - Jinja - Kampala - Kasese...

International Program for Young Graduate (VIE)- Data Scientist M/F

03/12/21 | TOTALENERGIES

Job Description What about joining the Geoinformation Team of TotalEnergies in Kampala? Tilenga and Kingfisher Oilfields Development are the Upstream Component of The Lake Albert Project, Uganda’s first oil development. The Final Investment decision will ...

Region of : Bwizibwera - Entebbe - Gulu - Hoima - Jinja - Kampala - Kasese...

Human Resource Assistant

02/12/21 | Q-SOURCING SERVTEC GROUP

About This Job: Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan. On behalf of our client, we are looking for ...

Region of : Bwizibwera - Entebbe - Gulu - Hoima - Jinja - Kampala - Kasese...