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HR and Admin Assistant

Published on 10.09.2021

Company

Website : https://www.rescue.org/
Industries :
Associative activities
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The International Rescue Committee provides critical support to thousands of refugees living in Tanzania as a result of... read more

Job Ad & Profile Description

Position : HR and Admin Assistant

Job Description

Reporting to the Field Coordinator, the HR & Admin. Assistant is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Kyaka Office.

Duties And Responsibilities

Human Resources

  • Assist generally in the human resource/recruitment activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC in Kyaka.
  • Maintain a recruitment resource database (CVs).
  • Draft and track of Staff Contracts/COS.
  • Prepare the IRC staff list monthly in liaison.
  • Submit and track medical forms for the newly recruitment staff Kyaka Office.
  • Provide support to staff, follow up and report any issues staff are facing with the medical service providers.
  • Maintain employee’s database for employee leave, employee performance evaluation and staff training tracking sheets.
  • Prepare exit evaluation grid, collate results, and provide copies to relevant managers.
  • Prepare monthly HR reports for Kyaka.
  • Maintain the leavers and departure trackers monthly.
  • Prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner.
  • Maintain and update the timesheet tracking database for national staff in Kyaka and file all timesheets appropriately.

Administration

  • Under the supervision of the Field Coordinator, prepare monthly cash projections for the Human Resources/Admin Department
  • Ensures OADF forms/Templates are replenished and updated.
  • Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staff.
Required profile for job ad : HR and Admin Assistant
  • Bachelor’s degree in Human Resources, Business Administration or any other related course.
  • At least 2 years of work experience in performing similar duties.
  • Proven skills in administration and human resources management
  • Strong organizational, interpersonal skills
  • Good administrative skills
  • Strong written and oral English communications skills
  • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
  • Ability to work independently while being a strong team player.
  • Strong skills in collaboration with multi-cultural and diverse teams.
  • A team builder with excellent people skills; must be culturally sensitive.

Please note: Deadline for receiving applications is September 10 th 2021.

Job criteria for job ad : HR and Admin Assistant
Job category :
HR, training
Secretarial work, assistantship
Industries :
Associative activities
Employment type :
Permanent contract
Region :
Bwizibwera - Entebbe - Gulu - Hoima - Jinja - Kampala - Kasese - Kira - Lira - Masaka - Mbale - Mbarara - Mukono - Nansana - Rest of Uganda
Experience level :
2 to 5 years
Educational level :
Bachelor
Number of Position(s) : 6

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