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Office Assistant - Gulu

Published on 17.03.2021

Company

Website : http://ug.undp.org
Industries :
Associative activities
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Although UNDP has been in Uganda for over 50 years, its formal relationship with the Government of Uganda began with the signing of the Standard... read more

Job Ad & Profile Description

Position : Office Assistant - Gulu

Background
In implementing the mandate of the High Commissioner for Human Rights, OHCHR Uganda carries out interventions under five thematic areas: Strengthening the rule of law and accountability for human rights violations; Enhancing and protecting Civic Space and people’s Participation; Integrating human rights in sustainable development; Enhancing equality and countering discrimination; and Increasing implementation of the international human rights mechanisms’ outcomes. OHCHR’s interventions relate to the provision of technical assistance, including legal advice and capacity building, monitoring of human rights issues, and engaging in advocacy, among others.

Duties and Responsibilities
 

Under the direct supervision of the OHCHR Gulu team leader, the Office Assistant will be responsible for the following duties:

Ensure cleanliness of the office at all times, organize and maintain office common areas.
Assist in monitoring and managing inventory of office supplies and seek replenishment when necessary.
Assist in photocopying a variety of documents and other materials.
Oversee clerical tasks, such as sorting, filing, processing and sending mail and other documents.
Maintain the office/ library resource centre including keeping a database of resource materials.
Provide assistance in administrative functions in the absence of the Administrative Clerk
Undertake any other task as assigned by the Head of the Field Office. 
 

Results Expected: 

  • Well maintained and organized office filing and records including updated database.
  • Clean and organized office space and common area
  • High completion rate of tasks in a timely and professional manner.   
  • Well organized and maintained store. Establish effective working relationships.  
Required profile for job ad : Office Assistant - Gulu

Education: Secondary education

Experience: At least one year of experience in clerical and general office support or related area is desirable.

Language: Good oral communication skills in English is required. Knowledge of the local language is an advantage.  

Competencies
Professionalism – Knowledge of basic clerical functions.  Ability to operate standard office equipment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication:  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
 
Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Job criteria for job ad : Office Assistant - Gulu
Job category :
Secretarial work, assistantship
Industries :
Associative activities
Employment type :
Fixed-term contract
Region :
Bwizibwera - Entebbe - Gulu - Hoima - Jinja - Kampala - Kasese - Kira - Lira - Masaka - Mbale - Mbarara - Mukono - Nansana - Rest of Uganda
Experience level :
Less than 2 years
Educational level :
HND
Spoken language :
englishfluent
Number of Position(s) : 1

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