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Office Assistant - Kampala

Published on 18.03.2021

Company

Website : http://ug.undp.org
Industries :
Associative activities
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Although UNDP has been in Uganda for over 50 years, its formal relationship with the Government of Uganda began with the signing of the Standard... read more

Job Ad & Profile Description

Position : Office Assistant - Kampala

Background
In implementing the mandate of the High Commissioner for Human Rights, OHCHR Uganda carries out interventions under five thematic areas: Strengthening the rule of law and accountability for human rights violations; Enhancing and protecting Civic Space and people’s Participation; Integrating human rights in sustainable development; Enhancing equality and countering discrimination; and Increasing implementation of the international human rights mechanisms’ outcomes. OHCHR’s interventions relate to the provision of technical assistance, including legal advice and capacity building, monitoring of human rights issues, and engaging in advocacy, among others.

Duties and Responsibilities:

Under the direct supervision of the Office Assistant and the overall supervision of the Administrative Officer, the Office Assistant will be responsible for the following duties:

  • Implements detailed distribution of routed mail and clearing staff outgoing trays to respective action officers.
  • Delivers urgent mail/messages
  • Operates a variety of office equipment in the performance of basic office functions, e.g. photocopier, printer, scanner, etc.
  • Photocopy a variety of documents and other materials
  • Ensures cleanliness of the office premises at all times
  • Ensures that the kitchenette and office crockery/cutlery is clean at all times
  • Requests the Office Assistant/Administrative Officer to replenish office and pantry supplies where and when necessary.
  • Ensures the timely refilling of the water dispensers, including informing the Office Assistant/Administrative Officer of the necessity to replenish
  • Ensures well organized boardrooms at all times in particular when meetings are due to take place, and arrange for refreshments/tea when required
  • Maintains well organized store for stationery and office supplies
  • Maintains proper stores records, prepare periodic stores reports and initiate the procurement process for the replenishment of stationery and office supplies
  • Provides temporary cover in the absence of the receptionist
  • Ensures all Office doors are closed every evening
  • Performs other related tasks as assigned by the Office Assistant/Administrative Officer.
Required profile for job ad : Office Assistant - Kampala

Education: Secondary education

Experience: At least one year of experience in clerical and general office support or related area is desirable.

Competencies:

Professionalism – Knowledge of basic clerical functions.  Ability to operate standard office equipment.   Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication:  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Job criteria for job ad : Office Assistant - Kampala
Job category :
Secretarial work, assistantship
Industries :
Associative activities
Employment type :
Fixed-term contract
Region :
Bwizibwera - Entebbe - Gulu - Hoima - Jinja - Kampala - Kasese - Kira - Lira - Masaka - Mbale - Mbarara - Mukono - Nansana - Rest of Uganda
Experience level :
Less than 2 years
Educational level :
High school
Spoken language :
englishfluent
Number of Position(s) : 1

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